Assistant to the Executive Director – Center for Advanced Manufacturing and Logistics at BGSU

May 30, 2023 | Jobs

Position: Assistant to the Executive Director – Center for Advanced Manufacturing and Logistics
Organization: Bowling Green State University
For more information and to apply, please click here.

Position Summary
Provides support to the Executive Director in matters of administrative operations including oversight and management of operating and personnel budgets within the division, administration responsibilities including monitoring of all activities within the office; assists the Executive Director with special projects as assigned. The position will also coordinate activities with partners signed on to the Center’s operating agreement.

Essential Duties, Tasks and Responsibilities

  • Coordinates, collects and prepares budget-related materials and provides preliminary review of budget requests; prepares budget information for Executive Director, Center for Advanced Manufacturing and Logistics and center management; monitors expenditures made against all salary and operating budgets and maintains records of such expenditures, as required. Ensures the accuracy and legitimacy of all expenditures within the Center to adhere to university policy and procedure. Makes budget recommendations to the Executive Director relative to budget allocations to other units. Collects data to prepare a budget analysis and advises the Executive Director on short-term and long-term financial planning.
  • Provides primary executive support to the Executive Director and as needed, other management. Responsible for administrative operations and the scheduling of meetings: handles problems, resolves issues keeps supervisor informed of problems and subsequent resolutions: responsible for correspondence to various internal and external constituencies.
  • Monitors the Center’s communications strategy to increase awareness of the Center’s accomplishments in developing talent, assisting businesses, and related activities; and tracks the Center’s engagement and programming activities including open and completed projects. Assists with updating the Center’s websites and print materials; interacts with partnering institutions, faculty and academic departments to identify stories to be told and data to be captured and reported.
  • Prepares and coordinates personnel action forms, supplemental payment forms and bonus forms, including obtaining appropriate signature in collaboration with appropriate offices.
  • Performs day-to-day operational duties including P Card transactions and entries, Chrome River entries, Falcons Purch transactions, entries and requisitions, etc. Inventories and orders supplies for Center.
  • Other duties as assigned

Knowledge, Skills or Abilities

  • Excellent verbal and written communication skills
  • Excellent interpersonal skills
  • Excellent organizational and problem-solving skills
  • Strong customer service orientation
  • Ability and commitment to work effectively with diverse constituencies, including faculty, staff, community leaders, donors
  • Proficiency with computer software applications, including graphics, databases, word processing, publication and presentation software
  • Knowledge of and experience with online accounting systems (FMS, WRL)

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