Project Coordinator – JobsOhio

Dec 7, 2023Jobs

Position Title: Project Coordinator
Reports To: Director, Project Management
Position Type: Full-time
Schedule and Hours: Varies as necessary

About JobsOhio

JobsOhio is a private, nonprofit corporation designed to drive job creation and new capital investment in Ohio through business attraction, retention and expansion efforts. Economic development is about creating a place where companies can thrive, and individuals can enjoy a higher standard of living. JobsOhio plays a leading role in economic development and serves as a catalyst to accelerate growth by investing in communities, helping Ohio’s businesses expand and attracting new companies to the state – all contributing to job creation, greater payrolls, and more investment.

Summary of Position

The Project Coordinator is a member of the project team responsible for project activities and tasks of varying size and complexity. Project coordination can range from administration (maintenance of project documentation, plans, and reports), quantitative analysis, to client interaction. The Project Coordinator will support JobsOhio, JobsOhio Network, and Ohio Department of Development (DOD) on all project management activities through effective collaboration and communication.

JobsOhio’s project coordinator team is responsible for quality control related to project* pipeline and processes, as well as data analysis on projects and program portfolio. The Project Coordinator is responsible to assist the team by ensuring the project process is adhered to and the software system (Salesforce) is appropriately utilized.

Duties and Responsibilities

Assists in all phases of a project, from intake, vetting, planning, execution, through the end of the project:

  • Monitors the creation of projects and collaborates with entire team
  • Performs due diligence which includes, but isn’t limited to, project and company eligibility, business viability, legal/financial/environmental liabilities, etc. Due diligence is conducted at several points in the project process including as the project manager prepares structuring the deal with incentives
  • Runs return on investment (ROI) calculations for each project – ensuring incentive offers adhere to JobsOhio’s investment philosophies
  • Conducts thorough reviews of project records in preparation for incentive review and approval meetings. Works with project managers to ensure complete and accurate records prior to any incentive offer meetings.
  • Coordinates incentives:
  • Assists in offer review meetings by taking attendance, project notes (approvals, denials, discussion, next steps, etc.) and other project-related information as needed
  • Writes incentive offer letters to be sent to client companies, ensures letters are executed by the DOD Director, JobsOhio President and CEO, and sent to the client
  • Monitors active offers made to companies and coordinates follow-up with project managers

Incentive Application, Approvals, Agreements, and Closing

  • Responsible for Applications
  • Releases applications to companies, while assisting with any questions or issues during the application phase to ensure quick and successful submission
  • Once the company submits the application, the Project Coordinator performs a thorough review of the application, submitted forms, legal/financial history questions, etc. to ensure the company, and project, meets all eligibility requirements and standards to qualify for incentives
  • Coordinates Approvals
  • Tracks all approval bodies (Tax Credit Authority, Controlling Board, JobsOhio’s Independent Review Panel, Investment Committee / Board)
  • Communicates dates and deadlines to the project team
  • Coordinates the approval meeting agendas with appropriate project manager and DOD
  • Once project incentive is approved, the Project Coordinator is responsible for communication and updating Salesforce
  • Coordinates Agreements
  • Responsible for monitoring DOD agreement activity and coordinating with the company as appropriate
  • Responsible for drafting all JobsOhio grant agreements, coordinating the redlining process with the company, JobsOhio General Counsel, and project team), and ensuring final agreement is executed in a timely manner
  • Coordinates and conducts hand off call with company, project team, and JobsOhio Project Performance Team
  • On a monthly-basis, coordinates with general counsel and marketing team to ensure information related to each executed agreement is reported on the JobsOhio website
  • Responsible for Closing Projects
  • Coordinates with project manager to ensure projects are moving through the pipeline toward closure
  • Ensures the accuracy of JobsOhio’s Core Metrics, the organization’s primary performance measure

Supports the Director and team:

  • Creates, runs, and delivers accurate and timely reports (e.g., weekly project, program, metric, etc.) for the project team
  • Drafts guidelines, program summaries, manuals, and develops instruction sheets and checklists
  • Provides analysis of programs and project data including but not limited to previous and current program commitments per job, project, and cluster
  • Ensure Salesforce is utilized across the team and reflects current business processes

 Performs special projects and other duties as assigned:

  • Project Coordinator must be well versed in JobsOhio and DOD program guidelines and philosophies
  • Attends meetings including but not limited to:
  • JobsOhio and Network Project Managers training meetings
  • JobsOhio and Network weekly calls
  • Approval body meetings

May require travel within the state of Ohio

Experience Requirements

  • Proficient in Microsoft Office products (Word, PowerPoint, Excel)
  • Strong analytic skills and attention to detail
  • Self-motivated and quick aptitude
  • Exhibit and maintain a high level of professionalism and client service skills
  • Strong communications skills (both verbal and written)
  • Ability to pivot comfortably as daily priorities shift

Education Requirements

  • Bachelor’s degree preferred, with a background in planning, development, real estate, business, or related field

*Project is when a company has a job creation and or capital investment opportunity in which Ohio is in competition 

JobsOhio is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, ancestry, familial status, or veteran status.

2024 Annual Excellence Awards Call for Nomination: Deadline: August 1, 2024

The Ohio Economic Development Association’s annual excellence awards program recognizes the achievements of individuals and organizations in Ohio in the areas of economic and workforce development. Submit your nominations today and have excellence in your community recognized state-wide! A panel of OEDA members will assess the nominations, determine finalists, and select an overall winner. Award winners will be announced at a ceremony during the OEDA Annual Summit to be held September 5 – 6, 2024, in Toledo, Ohio. Award finalists will be notified prior to the Annual Summit. Winners and finalists will be promoted on OEDA’s website and in an OEDA e-newsletter

read more